Specific to the December 5 event:
- A written plan of staging will be produced when all teams are registered in order to space out the organizations, utilizing all the separate rooms in the Bayfront Convention Center.
- The box office will not be open, in order to prevent lines. All organizations, including their spectators will be color coded with wristbands to keep separate organizations from coming into contact with one another.
- Concessions will not be open.
- Capacity will be limited to under 20%, in line with the PA regulations. Mask wearing, sanitizing and social distancing will be strictly enforced.
Safety Plan Requirements:
Subject to change based on venue and CDC regulations
- All participants must arrive at the venue ready to compete. Areas previously used for staging (including main corridor and restrooms) will not be available due to gathering limits.
- Event staff will read safety reminders over the PA system throughout the competition, reminding visitors to wear masks, remain socially distant and practice proper hygiene.
- You must be aware and follow the most up to date guidelines established by the CDC, as well as the state and local health departments when attending a Champion Cheer Central event.
- CCC will require all staff, judges, and subcontractors to be screened and have a temperature check to be on site before, during, or after the event. All who fail a temperature check or show signs of not feeling well and healthy will not be permitted to attend.
- Champion Cheer Central will use athlete waivers, registration documents, and registered coaches as our contact plan for contact tracing, should it be necessary. Due to this all coaches passes must be pre-paid for 72 hours prior to the event. A Roster must be completed for each program for each participant, coach, gym director/owner, in attendance at the event.
- Masks will be worn by all Spectators, Staff, Judges, and Coaches in attendance at the event. Athletes must wear masks when not competing or engaging in an active warm-up. Mask worn by athletes competing and practicing will be left up to the discretion of each gym owner/program director. Any program choosing to wear a mask during performance will not be penalized.
- A 6-foot physical distancing policy will be in place serving as reminders where there will be gatherings of people.
- An established route for “entrance only” and “exit only” will be in place to allow for a “one way” path for attendees/participants. We ask that all allow enough time to get from point A to point B due to this.
- The event schedule will allow for planned intervals of enhanced cleaning, disinfecting, re-sanitizing, and fogging rooms, public areas and areas of usage.
- Venues will have dedicated employees assigned as part of a “COVID Response Team” that are policing the building to identify any risks and to address any issues.
- Award Ceremonies will be altered to follow social distancing rules. This may be a virtual award ceremony where placements are announced virtually and awards are shipped. When possible, we will allow for one to two coaches per team to stay for the awards ceremony to pick up awards and placements.
- Scheduling of teams will depend on the specific venue, state officials, and current CDC guidelines for that specific events. An example of this may be teams compete by Program and not by Level. One gym/organization will compete all of their teams. (Break) Then another gym/ organization will compete all of their teams. Breaks will be incorporated throughout to allow for sanitation and proper social distances guidelines to be followed.
- Practice Areas will be limited to just two coaches per team. There will be no water stations available. Masks, bags and water bottles must all be placed in the designated area. Water bottles need to be kept in the athlete’s bag or labeled so it is not mistaken for another athlete’s bottle. All items must be picked up after the performance so area can be cleaned and sanitized for the next team.
- Registration/Coach Check in will be done as contactless as possible. Programs will receive all information prior to the event, such as practice area layout, special instructions, etc. in advance. Coaches will still need to be checked with ID’s to ensure that they are “green lighted” with background checks.
- Spectators may have their temperatures taken upon arrival as well will be asked a few short questions. If a temperature is taken, and shows a temperature of higher than 99.6, the temperature will be taken again with a different thermometer. This will happen three times, if the temperature is still over 99.6 the spectator will not be permitted in the building but will receive a full refund. We do ask that if you are not feeling well or may have been exposed to Covid-19 that you do not attend the event. Spectators will receive wristbands in advance. They must be WORN prior to entering the building. After the last team from the programs performs, all athletes and spectators will be asked to leave so we can clean and prepare for the next program.
Dear Program Owners and Coaches,
Our thoughts and prayers are with all of you during this time and we have been praying that all of you have been able to weather the storm and continue to run your programs. We hope and pray that you are able to get back into your gyms soon if you have not been able to start up already. We waited a while to send this letter, as when the Covid crisis began there were many unknowns and tons of emails being sent to you from all different companies and we didn’t want to be overlooked.
Back in March, when we still did not know the extent of what the shutdown of our country was going to look like or how long the shutdown was going to last, we cancelled our last four events of our season. It was heartbreaking. As hard as it was, we knew keeping everyone safe was more important than holding events. We immediately started issuing registration refunds to all the organizations in the order of the events. It was a long process. We knew that giving the refunds quickly back to the customers and not offering transfers etc. was the right thing to do.
We have been getting hundreds of calls, emails etc. asking what this upcoming season looks like. Our schedule has been up since before the crisis (as you have to set dates, sign contracts etc. over a year in advance from the last date of the event) We know what you know, that our season will be predicted by the Covid Crisis and where the country and each state will be in December is unknown at this time. I know that this must be frustrating for all of you with tryouts, choreography and setting plans for this season.
Please know that our plan at this time is to run a complete season schedule. We turned our first two November events (that were scheduled on school campuses) into a traveling event for some of the All Star Organizations. The judges will travel to them and judge their routines. The school and recreation teams can mail in videos to be involved in the event.
We do not know exactly what each event starting in December will look like as far as spectators etc. So please be patient as we have events in three states with three different sets of guidelines etc. A lot of how the events will run will be determined by the venues/states themselves and not by us. We will however have our own measures in place to keep you all as safe as possible.
Our first in person event at the Bayfront Convention Center in Erie, Pa., December 5th is looking very good after we had a current meeting with the venue. There are options to separate and put groups in holding areas to meet the maximum requirements for indoor events. We have SEVERAL plans as things continue to change day by day. One idea is to color code the organizations to move them through the Convention Center. We will not hold an in person event if prior to the date the guidelines change and they do not allow us to have spectators for each organization. If anything changes in Pennsylvania before the December event, we have options with Cheer Replay to go virtual. The registration prices would remain the same as the judging of teams, prizes, bids and mailing everything would remain the same. Cheer Replay has an Amazing way of doing virtual! If you strongly feel that you would not want to go virtual, other arrangements can be made with payments.
Speaking of payments, we ask that you go ahead and register for the events you are planning on attending with CCC. You can hold all payments until closer to the event dates and until we know exactly what the CURRENT and up to date Local, State and CDC guidelines are. This way anyone who feels uncomfortable making payments can wait. We also ask that you change to making payments by mailing a check if you want a FULL refund if the most extreme case happens. This way we avoid keeping credit card fees that are incurred by outside companies.
Masks: As of today (9-17-20) in the state of Pennsylvania where our first event is being held everyone involved in sport activities must wear a face covering anytime you cannot maintain 6 feet of social distancing and ALL spectators, staff etc. are required to wear face coverings indoors the entire time.
The rest of the season which will continue January 17th in Williamsport, Pa. will be updated as we get closer. We are hopeful that there will be many changes in regulations for the better between now and then.
I know we are all eager to get back to a new normal in the Cheer and Dance Competition World. Please know that Champion Cheer Central, Inc. has many plans in place to keep you all as safe as possible during this difficult time. We cannot put out in writing all the different plans as things have constantly been changing each day in each state and area. We ask again that you are patient with updates as if we update too early it will change before the event. And we do not want to cause more confusion.
Always feel free to call for more information as each event gets closer. Thirty days prior to each event we will have a more current update. Please understand that asking questions too far in advance will cause more confusion for your parents as we do not have all the answers.
WE ARE ALL IN THIS TOGETHER!! We hope to see you all real soon!
President Champion Cheer Central, Inc.
Champion Cheer Central has had many inquires about our events due to the Coronavirus (COVID-19). Safety is first priority at our events. Competitors, coaches, staff, vendors and spectators are at the forefront of all preparation as we are planning for our upcoming events. CCC will continue to monitor the local health departments where our events are located as well as the CDC for guidance to continue with our schedule. We have not received any indication that we should cancel any events. Obviously the situation is evolving and we will continue to monitor the news for updates.
We would like to ask for everyone’s assistance in helping limit the threat of this virus as well as other diseases. Parents and coaches can monitor athletes for possible illness before exposing others. We ask that anyone showing symptoms please stay home. We know how much work has gone into the season, but it is better to err on the side of caution and keep everyone safe.
CCC will continue to work with our venue contacts to ensure cleanliness is being prioritized during the event. CCC staff will coordinate with our venue partners to monitor the facility, including the restrooms and food stations.
The CDC recommends everyday preventative actions to help prevent the spread of any respiratory disease including Coronavirus (COVID-19).
Please note the following:
- Avoid touching your eyes, nose and mouth.
- Stay home when you are sick. This applies to all athletes, coaches, event staff and spectators.
- Cover your cough or your sneeze with a tissue. Please discard the tissue when done.
- Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
- Wash your hands with soap and warm water for a minimum of 20 seconds, after using the bathroom, before and after eating, and after blowing your nose, coughing or sneezing. If there is no soap and water please use an alcohol-based hand sanitizer with at least 60% alcohol.
For more information, including updates on the Coronavirus (COVID-19) please visit the Center for Disease Control and Prevention (CDC) website.